IT Project Manager

Our Organization

For more than 100 years, NCTE has worked with its members to offer journals, publications, and resources; to further the voice and expertise of educators as advocates for their students at the local and federal levels; and to share lesson ideas, research, and teaching strategies through its Annual Convention and other professional learning events.

Our Mission

The National Council of Teachers of English is devoted to improving the teaching and learning of English and the language arts at all levels of education. This mission statement was adopted in 1990: “The Council promotes the development of literacy, the use of language to construct personal and public worlds and to achieve full participation in society, through the learning and teaching of English and the related arts and sciences of language.”

The Opportunity

The IT Project Manager will be responsible for ensuring the optimal usage of NCTE’s Association Management Software (AMS) and its integrity of data. This role focuses on maximizing the features and benefits of the systems to meet the needs of the organization. This role is the subject matter expert for AMS business rules, must clearly understand the data architecture, and must be able to work on daily activities and long-term projects simultaneously. This role serves as the “go to” resource for internal users and works directly with internal stakeholders to understand the requirements/issues, select the best solution, configure the systems, promote adoption, and document solutions. The IT Project Manager will also be responsible for information technology operations and vendor management, including but not limited to supervising service providers, ranging from AMS database code developers to cloud-hosting architects to license-based app providers for NCTE’s events; ensuring fulfillment of contracted roles; and intervening and making changes as situations require. The IT Project Manager will protect customer data, ensure PCI compliance, oversee audits, and advocate for and manage data processes that minimize and manage risk to provide the highest degree of protection.

 

SPECIFIC RESPONSIBILITIES INCLUDE:

AMS Application Developer and Administrator

  • Maintain the official record of NCTE members, customers, and prospects. Serve as an authority on the NCTE business rules

governing the database.

  • Oversee and manage third-party vendor relationships and ensure service-level agreements are upheld.
  • Develop and maintain operating procedures and best practices to execute business processes, research, and reporting from the database including member reports, new-member welcome, renewals, acquisition marketing, and integration with other source data (e.g., email and social media), list management, label runs, record updates, postal regulation compliance, and record suppression.
  • Actively engage with stakeholders to improve business processes. When necessary, provide alternative ideas.
  • Manage and maintain the change control process, efficiently rolling out new features. Create and maintain fields and views as necessary. Manage and maintain security, including sharing rules and security levels.
  • Design, create, and maintain user roles, profiles, and hierarchies (security profiles).
  • Develop, document, and maintain standard operating procedures (SOPs) to include renewal processes, lists, rentals, etc.
  • Understand and clearly document the various data/systems integrated with the AMS.
  • Monitor and make suggestions to improve data quality; establish processes to identify “bad data.”
  • Provide ongoing training/learning sessions for business users to increase adoption and utilization.

 IT Project Manager

  • Manage and coordinate the vendor relationships that support the technology infrastructure and environment for the organization, ensuring they meet service-level agreements.
  • Assess the full technology environment and organizational needs, and in partnership with the Office of the Executive Director, design a technology function and team that efficiently and effectively meets the organization’s needs.
  • Understand the strategic direction of NCTE’s business units, and identify and plan technology initiatives to help achieve the organization’s strategic goals.
  • Help the management team anticipate business needs by collecting, analyzing, documenting, and communicating business needs  and technology requirements. Advise management on the risks and benefits of using various technologies to improve business performance. Identify and recommend appropriate products and services to implement the IT strategic plan.
  • Perform risk assessments and requirements planning and management, and develop business requirements documents.
  • Create annual operational and capital expenditure budgets for IT projects and activities.
  • Partner with lead business and vendor staff to implement technology solutions that meet business needs and direct the analysis and resolution of problems. Perform contract research and negotiate vendor contracts, product selection, and pricing.
  • Work with management to obtain and schedule resource availability for requirements analysis exercises and IT projects. Manage the integration of vendor tasks; track and review vendor deliverables.
  • Follow an established change management methodology.
  • Participate in the creation of IT-related processes, policies, and procedures.
  • Partner with business unit leaders and vendor staff to deliver effective training to end users, including being the primary onboarding resource to new staff regarding IT. Facilitate the timely resolution of end-user IT issues.
  • Maintain ongoing responsibility for all IT systems. Develop strategies and solutions to provide for the overall security of IT systems and networks.
  • Maintain proactive and ongoing communication with internal users on technology improvements and issues.
  • Maintain the repository of available software and essential internal staff tools.

 

The IT Project Manager will encompass the following qualifications:

  • Bachelor’s degree required. Relevant renewal/marketing experience (membership, publishing, or other).
  • 3 to 5 years of CRM administration experience; 3 to 5 years supervisory experience.
  • Knowledge of Aptify required. Knowledge of Intact, Bill.com, Expensify, Egencia, or similar systems desired.
  • General knowledge on system/software engineering, quality aspects, and application usability.
  • Detail oriented and motivated, with strong written and interpersonal skills.
  • Proven analytical and problem-solving abilities.
  • Professional attitude and proactive approach to problem solving.
  • Excellent technical skills including SQL queries and Excel.
  • Passion for the work of NCTE.

 


National Council of Teachers of English has retained CliftonLarsonAllen, LLP to spearhead our search efforts.

To Apply: Send resumes to Octavia Gilmore, National Search Leader at octavia.gilmore@claconnect.com

NCTE is proud to be an equal opportunity workplace and is an affirmative action employer. We strongly encourage diversity in our environment.

PROGRAM COORDINATOR

Our Organization

For more than 100 years, NCTE has worked with its members to offer journals, publications, and resources; to further the voice and expertise of educators as advocates for their students at the local and federal levels; and to share lesson ideas, research, and teaching strategies through its Annual Convention and other professional learning events.

Our Mission

The National Council of Teachers of English is devoted to improving the teaching and learning of English and the language arts at all levels of education. This mission statement was adopted in 1990: “The Council promotes the development of literacy, the use of language to construct personal and public worlds and to achieve full participation in society, through the learning and teaching of English and the related arts and sciences of language.”

The Opportunity

The National Council of Teachers of English (NCTE) is seeking a Program Coordinator to join our Awards, Philanthropy, and Programs team. The ideal candidate is energized by organizing, masters details, and thrives in a dynamic environment. Our Program Coordinator should love creating and maintaining strong systems that enable others to be at their best, and should thrive on building a positive customer service reputation for awardees and applicants. This position will coordinate and provide a broad range of administrative and operational support for various NCTE awards and programs, including managing pre- and post-award support with excellent customer service, attention to detail, and efficiency.

SPECIFIC RESPONSIBILITIES INCLUDE:

Award Application Administration

  • Prepare, publish, and manage communications to applicants to support them through the various award timelines and phases.
  • Review applications for completeness; work with applicants to fill in any missing content.
  • Manage logistics for judging committees; facilitate the adjudication process from inception to completion.

Post-Award Administration

  • Serve as the main point of contact at NCTE for the assigned programs, responding to member needs and queries and directing questions appropriately.
  • Ensure timely and accurate correspondence with and processing of funding and other items provided to award recipients.
  • Provide administrative support for listed programs, including working closely with staff and program volunteers on day-to-day processes. Administer committees and webpages related to these programs.

General Administrative Support

  • Document, improve upon, and manage existing processes, ensuring the utmost efficiency.
  • Maintain accurate records in membership database.
  • Provide other general administrative support as needed.
  • Provide staff support at NCTE Annual Convention, held each November.
  • Perform other duties as assigned by the Program and Partnership Coordinator and Director of Affiliated Groups.

THE PROGRAM COORDINATOR WILL ENCOMPASS THE FOLLOWING QUALIFICATIONS:

  • High school diploma, required. Associate’s degree or higher, preferred; 2–4 years of relevant Association or similar industry work experience. 2–4 years of grant and/or award administrative experience.
  • Proficiency in association management system (AMS), customer relationship
    management systems (CRM), or similar platforms.
  • Proficiency in technology applications such as web publishing, MS Excel, MS Word, and MS Outlook.
  • Experience in providing administrative support with program and project budgets.
  • Excellent oral and written communication skills and a demonstrated dedication to customer service.
  • Strong critical thinking and analytical skills.
  • Strong aptitude for and a demonstrated ability to develop and maintain positive and productive relationships with staff, association members, and other stakeholders.
  • Time-management and creative problem-solving skills.
  • Ability to be collaborative and to foster a spirit of collegiality in the team.
  • Ability to interact collaboratively with diverse and multiple stakeholders to ensure all pre- and post-award activities are processed appropriately.

National Council of Teachers of English has retained CliftonLarsonAllen, LLP to spearhead our search efforts.

To Apply: Send resumes to Octavia Gilmore, National Search Leader at octavia.gilmore@claconnect.com

NCTE is proud to be an equal opportunity workplace and is an affirmative action employer.

We strongly encourage diversity in our environment.