EXECUTIVE ADMINISTRATOR

Our Organization

For more than 100 years, NCTE has worked with its members to offer journals, publications, and resources; to further the voice and expertise of educators as advocates for their students at the local and federal levels; and to share lesson ideas, research, and teaching strategies through its Annual Convention and other professional learning events.

Our Mission

The National Council of Teachers of English is devoted to improving the teaching and learning of English and the language arts at all levels of education. This mission statement was adopted in 1990: “The Council promotes the development of literacy, the use of language to construct personal and public worlds and to achieve full participation in society, through the learning and teaching of English and the related arts and sciences of language.”

The Opportunity

The Executive Administrator will plan, direct, and coordinate a broad range of administrative and operational activities in support of the office of the Executive Director, providing confidential assistance to the ED across a wide range of duties.

Specific responsibilities include:

Scheduling, Calendar, and Inbox Management

  • Develop, coordinate, and protect the Executive Director’s schedule, planning ahead and ensuring adequate time for key priorities.
  • Make travel and accommodation arrangements, and be available to support through the unexpected; submit accurate and timely travel-related expense reports.
  • Organize Executive Director’s correspondence, predominantly email, with some telephone and mail. Screen and direct phone calls and distribute correspondence. Proactively draft correspondence, e.g., thank you notes to participants, and track follow-up correspondence. Coordinate correspondence across print, electronic, and social media channels in tandem with NCTE’s plans.

Meeting Support

  • Support the Executive Director in meeting preparation, and ensure all meeting materials are available and organized in advance.
  • Travel to and support meetings and events upon request.
  • Schedule, organize, and manage meetings and events, both internal and external to the organization, including working with vendors in the coordination of meeting space, arranging catering, and coordinating attendee travel plans.
  • Take minutes and/or notes during meetings when needed.
  • Research and collate data to prepare documents for review and presentation by NCTE boards, committees, and staff.

General Administrative Support

  • Document, improve upon, and manage existing processes, ensuring the utmost efficiency.
  • Track expenses and prepare weekly, monthly, or quarterly reports.
  • File and retrieve corporate records, documents, and reports.
  • Organize and maintain the Executive Director’s filing system.
  • Read and analyze incoming memos, submissions, distributing them as needed.
  • Perform office duties that include ordering supplies and managing a records database.
  • Provide other general administrative support as needed.

Liaison to the Executive Director

  • Act as a point of contact and positive representative of ED among management team, board, staff, members, vendors, and other external partners.
  • Coordinate and support special projects, reporting, and communications as needed in support of the Office of Executive Director activities.
  • Create and/or proofread materials for internal and external communication – memos, emails, presentations, reports.
  • Manage information flow in a timely and accurate manner.

The Executive Administrator will encompass the following qualifications:

  • Bachelor’s Degree; 5 years of progressive experience in a similar role; Technical Certification desired.
  • Prior experience handling confidential and sensitive information and issues and a high level of professionalism.
  • Strong organizational and planning skills; great attention to detail. Strong written and verbal communication skills.
  • Ability to work outside of regular business hours including weekends, evenings.
  • Strong problem-solving skills with an ability to find working solutions to unique and unforeseen challenges.
  • A willingness to take ownership of and responsibility for multiple tasks without sacrificing accuracy.
  • Excellent time management skills, adherence to deadlines, and follow through.
  • Extensive knowledge of MS Office and familiarity with databases; ability to learn new software programs.
  • Experience in envisioning and defining new systems of executive support.
  • Willingness to travel; anticipated travel is up to five times per year but could vary on an annual basis.
  • Experience as a virtual assistant; passion for the work of NCTE.

National Council of Teachers of English has retained CliftonLarsonAllen, LLP to spearhead our search efforts.

To Apply: Send resumes to Octavia Gilmore, National Search Leader at octavia.gilmore@claconnect.com

NCTE is proud to be an equal opportunity workplace and is an affirmative action employer.

We strongly encourage diversity in our environment.

PUBLICATIONS COORDINATOR/ASSISTANT EDITOR

Our Organization

For more than 100 years, NCTE has worked with its members to offer journals, publications, and resources; to further the voice and expertise of educators as advocates for their students at the local and federal levels; and to share lesson ideas, research, and teaching strategies through its Annual Convention and other professional learning events.

Our Mission

The National Council of Teachers of English is devoted to improving the teaching and learning of English and the language arts at all levels of education. This mission statement was adopted in 1990: “The Council promotes the development of literacy, the use of language to construct personal and public worlds and to achieve full participation in society, through the learning and teaching of English and the related arts and sciences of language.”

The Opportunity

The Publications Coordinator/Assistant Editor is responsible for coordinating internal and external processes for NCTE. The PCAE will also deliver publications promotional support along with editing and proofreading NCTE publications. The PCAE will ensure Publications’ core functions are on track by coordinating with authors/writers, vendors, US Copyright Office, and internal staff.

SPECIFIC RESPONSIBILITIES INCLUDE:

Editorial

  • General editing/proofreading responsibilities per the weekly rotation among editors; Edit/proofread Convention and meeting programs.
  • Facilitate permissions queries; Coordinate peer review and production, including monitoring the books email folder for book proposals and monitoring the online manuscript submission system to make certain everything stays on track.
  • Maintain a two-week turnaround policy of proposal responses and verify book manuscript bibliographies.

Promotional

  • Compose and send promotional emails to NCTE members/distributors/other audiences.
  • Create promotional fliers, inserts, and advertisements for books and other publications.
  • Add new products (books, journal issues, merchandise) to Aptify database and online store; monitor store pages

Department Coordination

  • Track permissions and consent-to-publish forms (books and journals).
  • Compile address lists for journal and book contributor copies; send authors/reviewers/blurb writers complimentary copies of
    books.
  • Maintain Books Program database (currently in Access); respond to requests for book review copies.
  • Register books and journals with the US Copyright Office.
  • Coordinate binding of archive and editor copies of journals.

Archives

  • Coordinate NCTE’s archival work, including updating the NCTE Policy on Archives. Ensure NCTE’s archives follow policy and are submitted appropriately, working with senior leadership, NCTE historian, and University of Illinois as needed.

The Publications Coordinator/Assistant Editor will encompass the following qualifications:

  • Bachelor of Arts in English, Journalism; 3 years professional experience in similar role/organization
  • Proven editing experience; copyediting and production editing; improving efficiencies in processes
  • Excellent analytical, editing, and proofreading skills; works well under pressure and tight deadlines
  • Demonstrated experience in academic publishing, promotional work, and value creation
  • Passion for the work of NCTE

National Council of Teachers of English has retained CliftonLarsonAllen, LLP to spearhead our search efforts.

To Apply: Send resumes to Octavia Gilmore, National Search Leader at octavia.gilmore@claconnect.com

NCTE is proud to be an equal opportunity workplace and is an affirmative action employer.

We strongly encourage diversity in our environment.

STAFF ACCOUNTANT

Our Organization

For more than 100 years, NCTE has worked with its members to offer journals, publications, and resources; to further the voice and expertise of educators as advocates for their students at the local and federal levels; and to share lesson ideas, research, and teaching strategies through its Annual Convention and other professional learning events.

Our Mission

The National Council of Teachers of English is devoted to improving the teaching and learning of English and the language arts at all levels of education. This mission statement was adopted in 1990: “The Council promotes the development of literacy, the use of language to construct personal and public worlds and to achieve full participation in society, through the learning and teaching of English and the related arts and sciences of language.”

The Opportunity

The Staff Accountant will be responsible for assisting the accounting team with activities including recording, classifying, examining, and analyzing data and records of financial transactions. They will have the ability to work independently and build excellent professional relationships with colleagues and members. The Staff Accountant will work in a diverse team environment spread across geographic locations.

Specific responsibilities include:

  • Perform all daily banking responsibilities, including reconciling and monitoring bank accounts, electronic funds transfers, withdrawals and deposits, and credit card activity. These processes use various online and inhouse software systems.
  • Review, post, and reconcile all daily batch entries from financial transactions (including lockbox receipts), ensuring accurate processing and account coding.
  • Run the daily integration of financial transactions; process advertising commissions invoices using Bill.com; process royalty and permissions payments received from  publishers.
  • Update marketing statistics and circulation reports monthly.
  • Allocate monthly expenses to the cost centers and record necessary journal entries.
  • Maintain fixed asset system that reflects the purchase, disposal, and depreciation of all capitalized assets.
  • Perform monthly reconciliations of general ledger accounts; run standard transactions and reconcile deferred income accounts monthly.
  • Run monthly reports and reconcile accounts receivable subsidiary to general ledger balance.
  • Assist Customer Service Representative(s) with processing and/or finance and accounting inquiries.
  • Assist CFO and Accounting Manager with monthly financial reporting, annual audit, and inventory.
  • Send out monthly statements to all customers with accounts receivable balances.
  • Investigate balances more than 60 days past due and send appropriate collection notices.
  • Investigate and process all credit balances on the A/R reports, monitor miscellaneous product activity, and make appropriate reclassifications in the general ledger.
  • Manage monthly advertising vendor orders, commissions, and reconciliation reports.

 

The Staff Accountant will have the following qualifications:

  • Associates degree in accounting or equivalent work experience.
  • Ability to handle and maintain confidential information and to prepare complete and accurate accounting reports.
  • Strong analytical skills and keen attention to details.
  • Basic knowledge of generally accepted accounting principles
  • Advanced technical skills, including in Microsoft Suite-Excel and cloud-based and paperless systems. Aptify experience preferred, but not required.
  • Collaborative work style and positive demeanor.
  • Passion for the work of NCTE.

 


National Council of Teachers of English has retained CliftonLarsonAllen, LLP to spearhead our search efforts.

To Apply: Send résumés to Octavia Gilmore, National Search Leader, at octavia.gilmore@claconnect.com

 

NCTE is proud to be an equal opportunity workplace and is an affirmative action employer.

We strongly encourage diversity in our environment.